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Billzova Trade launches on 1 November 2026. Start free — 30 days, no card
Billzova Trade
Staff and security

The right access for every person — and a record of every change

Give your manager, salesmen, delivery staff and accountant their own logins with the right role. Every change is recorded with who made it and when. Your business data is kept apart from every other supplier’s, and backed up every night.
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Staff

  • Ravi SharmaOwner
  • Pooja SinghAccountant
  • Imran KhanSalesman
  • Sunil YadavDelivery

Recorded

Pooja Singh recorded ₹5,000 by UPI from Sharma Restaurant · 15 Oct, 11:42

Example screen — names and amounts are made up.
Today

Sound familiar?

  • Shared passwords

    One login for everyone means nobody knows who changed what.

  • Too much access

    A delivery person sees the whole business; an accountant can change prices.

  • Data at risk

    Records in one notebook or one PC can be lost in an afternoon.

Staff and security

What keeps your business safe

What works today, what is coming soon, and the plans that include each.

  • Roles

    Owner, manager, salesman, delivery and accountant — each sees what their job needs.

    All plans

  • Every change recorded

    Who did what, and when, for orders, invoices, payments and settings.

    All plans

  • One login, several businesses

    Someone who works for two suppliers uses one login and switches between them.

    All plans

  • Each supplier kept apart

    Every record carries its supplier, and the database itself refuses to show one supplier’s data to another.

    All plans

  • Encrypted nightly backups

    The database is backed up and encrypted every night, and before every update.

    All plans

  • Kept as long as GST law requires

    Invoices, ledger and change records are kept for 72 months after the year’s annual return is due.

    All plans

  • Signed-in devices

    See where each person is signed in, and sign out a lost phone.

    All plans

  • Download all your data

    Everything in one Excel file, at any time, for the owner.

    All plans

  • Choose what each person may do

    Planned

    Give discounts, edit prices, see dues — set per staff member.

    Pro

  • Owner approval for big discounts

    Planned

    Discounts above an amount you set wait for your approval.

    Pro

Coming soon: being built now. Planned: after the pilot. Everything without a label works today.

How it works

Staff and security, step by step

  1. 1

    Add a staff member

    Their phone number or email, and their role.

  2. 2

    They set a password

    They change the first password when they sign in. No PIN logins.

  3. 3

    They work in their lane

    Each role sees only what it needs.

  4. 4

    You see the record

    Every change is kept with who made it and when.

Questions about staff and security

Can other suppliers see my customers or prices?

No. Each supplier’s data is kept apart, and the database itself enforces it as a second guard. Tests check that one supplier can never read or change another’s data.

How do staff sign in?

With their phone number or email and a password. There are no PIN logins.

Is my data backed up?

Yes. The database is backed up and encrypted every night, and again before every update.

Can I take my data with me?

Yes. The owner can download all your data — items, customers, orders, invoices, payments and the khata — to one Excel file at any time. Moving to a smaller plan never deletes data.

Works well with

Run a supply business?

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